Exchange Email Archiving

In today's digital age, it's not surprising that most business communication is executed electronically. More specifically, email is everywhere...documenting, detailing and disseminating information about your clients, your employees and your daily business activities.

In fact, for most businesses, email is the heart of the organization.

The problem is that protecting and storing those emails can be cumbersome and overwhelming. Recent studies suggest that one out of four organizations will exceed current storage management capabilities by more than 25% each year. This is due both to the growing number of emails being sent as well as the increase in the size of the emails themselves.

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Deals are being executed via email... contracts are signed... documents are attached. And that means you'll need a better way to manage, access and store that data as your business continues to grow. Microsoft Exchange Email is the perfect solution for all your email requirements.

Of course, storage management isn't the only reason your business needs a better archiving solution.

Compliance

Industries subject to regulatory statutes for example, are required to keep emails for several years and may even be required to index the data for easy accessibility.

Those in the Healthcare industry – insurance companies, healthcare providers and yes, employers providing health insurance for their employees – are subject to HIPAA regulations and must maintain and protect indexed records pertinent to individual medical history and/or containing personal patient information.

This includes clinical documents, consents, claims and diagnostic results as well as other, less obvious documentation that contains private, identifying information about the patient. Most state statutes require maintaining these records for anywhere from three to six years, however there are some instances where this requirement may be extended to include the life of the patient or even between one to three years after the patient's death.

Businesses in the financial industry on the other hand, must answer to the SEC and NASD, regulatory committees that can impose severe financial penalties for not meeting compliance requirements. Brokers for instance, must keep trading activity data for a minimum of six years and this data must be accessible at all times.

Government agencies are also regulated by several legislative Acts and entities, including the Patriot Act and the Freedom of Information Act, as well as a variety of state and local regulatory requirements.

Litigation

In addition to compliance issues, litigation is another reason to consider a better email archive solution.

Discovery requests can go back as far as needed to produce the necessary proof or documentation, so your company could conceivably be asked to produce records and emails that are decades old. Traditional backup methods, such as tape backup can be costly and time-consuming, especially since these methods are not indexed and searchable.

Data Recovery

You already know that your data is the lifeline of your business. The question is, what would you do if you lost it?

Studies show that more than 30% of PC users have suffered a total data loss due to events beyond their control, such as fire, flood and yes, malware. In fact, a 2008 Symantec study suggests that malware is the #1 cause of data loss.

Add to that the loss resulting from mechanical failure – over 140,000 hard drives crash every week in the US – and you begin to see just how important a solid data recovery plan can be.

The Solution:

Our Microsoft Exchange Email software provides a three-tiered solution to your archiving needs, ensuring that your emails are indexed and searchable whenever you need them. You can quickly respond to audits and discovery requests, plus preserve and protect communications and intellectual property from former, disgruntled employees.

Compliance Archiving $4.50 PER MAILBOX*

  • Meets all major compliance regulations, including SEC17a-4, NASD3010, Sarbanes-Oxley and HIPAA
  • Instant Setup
  • Data Recovery
  • Random Sampling
  • Exportable to .pst format
  • Tamper-proof email capture
  • Role-based administration dashboard
  • Unlimited storage
  • Litigation Hold
  • Search and discovery on all company email

Basic Archiving $3.50 PER MAILBOX*

  • Instant Setup
  • Data Recovery
  • Search and discovery on all company email
  • Role-based administration dashboard
  • Unlimited storage

MyArchive (Personal Archiving) $3.50 PER MAILBOX

  • Instant Setup
  • Data Recovery
  • Unlimited Storage
  • Personal Archive Access

*Personal archive access is available for just $0.75 with the purchase of another hosting archive service.

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